Overview

Location: Cardiff, South Glamorgan | Full Time – Contract | Salary: £20550/annum

Team Co-ordinator
Cardiff
Fixed Term Contract March 2020
£20,550 per annum
Essential – Fluency in Welsh (both written and spoken)

Our client is an independent charity, established by Royal Charter in 1994. It is a Welsh Government Sponsored Body whose members are appointed by the Welsh Government who are looking for a Team Coordinator.

Team Co-ordinators will have a mixed portfolio of individual responsibilities and corporate projects. The Team Co-ordinators play a key role in helping to support and coordinate this activity.

Administration
Provide support and assistance to Team members including:
 the management of correspondence, phone calls and emails
 the planning, organisation and minuting of meetings
 ensuring records and files are accurate and up to date
 preparing itineraries and organising travel
 supporting the Development Officers by arranging quality appraisal reviews
 servicing and supporting the administration of Committee and other meetings as of when required
 assisting with the management of the Night Out scheme (including the processing of financial and other transactions)
 organising the translation of materials

Governance – Coordinate Grant Decision meetings through the preparation of meeting papers & minutes and updating the grants database (GIFTS).

Project Management
Assist in the delivery of projects and tasks by:
 Assisting in the preparation of project plans
 collating data and information that assists the Portfolio Managers and Directors in monitoring the progress of project plans

Communications and Coordination – ensuring that relevant information is communicated effectively and promptly to colleagues working remotely. (This includes the organisation of Team meetings and other fora)

Relationship management
Ensure a high standard of customer service in dealing with the public.
 provides information, advice and support to promoters and companies taking part in the Night Out scheme

Anti-Fraud Policy
Familiar with the anti-fraud policy and related guidance together with any specific responsibilities of this role, outlined therein.

In addition, this role requires the following specific knowledge, experience and attributes. Applicants will be assessed against the essential and desirable criteria set out below:

Knowledge
Essential
• A familiarity with the principles of governance and accountability.
Desirable
• Knowledge of the arts in Wales.
• Knowledge of the public, private and charitable sector in Wales.
• Knowledge of arts funding.
An understanding of performing arts product (in both English and Welsh) in Wales and the UK.

IT Skills
• Highly developed IT and administrative skills.
Experience
• Relevant experience of providing high quality administrative services.
• Experience of researching information and providing advice.

Attributes
• Capable of keeping up with new policies and initiatives and suggesting improvements.
• Ability to communicate facts and knowledge relating to detailed request and issues.
• Ability to work on own initiative and work effectively under pressure.
• Ability to communicate clearly, with tact and diplomacy.
• Confident, authoritative and well organised.
• Ability to prioritise and plan own work.
• An enthusiasm for the arts, especially in Wales.
• A flexible and adaptable attitude to the developing needs of the team.
• Commitment to high standards of customer care.

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St David Recruitment Services is an Employment Agency providing work-finding services to our clients, candidates and work-seekers. Our Company must process personal data so that we can provide these services and in doing so, the Company acts as a Data Controller.
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