Location: Cardiff, South Glamorgan | Full Time – Contract | Salary: £20550/annum
Fixed Term Contract March 2020
£20,550 per annum
Essential – Fluency in Welsh (both written and spoken)
Our client is an independent charity, established by Royal Charter in 1994. It is a Welsh Government Sponsored Body whose members are appointed by the Welsh Government who are looking for a Team Coordinator.
Team Co-ordinators will have a mixed portfolio of individual responsibilities and corporate projects. The Team Co-ordinators play a key role in helping to support and coordinate this activity.
Provide support and assistance to Team members including:
the management of correspondence, phone calls and emails
the planning, organisation and minuting of meetings
ensuring records and files are accurate and up to date
preparing itineraries and organising travel
supporting the Development Officers by arranging quality appraisal reviews
servicing and supporting the administration of Committee and other meetings as of when required
assisting with the management of the Night Out scheme (including the processing of financial and other transactions)
organising the translation of materials
Governance – Coordinate Grant Decision meetings through the preparation of meeting papers & minutes and updating the grants database (GIFTS).
Assist in the delivery of projects and tasks by:
Assisting in the preparation of project plans
collating data and information that assists the Portfolio Managers and Directors in monitoring the progress of project plans
Communications and Coordination – ensuring that relevant information is communicated effectively and promptly to colleagues working remotely. (This includes the organisation of Team meetings and other fora)
Ensure a high standard of customer service in dealing with the public.
provides information, advice and support to promoters and companies taking part in the Night Out scheme
Familiar with the anti-fraud policy and related guidance together with any specific responsibilities of this role, outlined therein.
In addition, this role requires the following specific knowledge, experience and attributes. Applicants will be assessed against the essential and desirable criteria set out below:
• A familiarity with the principles of governance and accountability.
• Knowledge of the arts in Wales.
• Knowledge of the public, private and charitable sector in Wales.
• Knowledge of arts funding.
An understanding of performing arts product (in both English and Welsh) in Wales and the UK.
• Highly developed IT and administrative skills.
• Relevant experience of providing high quality administrative services.
• Experience of researching information and providing advice.
• Capable of keeping up with new policies and initiatives and suggesting improvements.
• Ability to communicate facts and knowledge relating to detailed request and issues.
• Ability to work on own initiative and work effectively under pressure.
• Ability to communicate clearly, with tact and diplomacy.
• Confident, authoritative and well organised.
• Ability to prioritise and plan own work.
• An enthusiasm for the arts, especially in Wales.
• A flexible and adaptable attitude to the developing needs of the team.
• Commitment to high standards of customer care.
St David Recruitment Services is an Employment Agency providing work-finding services to our clients, candidates and work-seekers. Our Company must process personal data so that we can provide these services and in doing so, the Company acts as a Data Controller.
As a candidate, you may provide personal details to our Company directly in CV form or via our website. Alternatively, we may collect them from another source such as a third party jobs board. As a business, we must have a legal basis for processing personal data and in turn providing work-finding services. In the event that you are a candidate who has formally registered with St David Recruitment Services, please be advised that personal data is processed on the legal basis of ‘Contractual Obligation;’ the processing is necessary for the performance of a contract. In all other instances, where we receive personal data via direct or indirect means, either supplied by yourself or obtained via a public forum, we process data on the basis of ‘Legitimate Interest;’ processing is necessary for the purposes of our legitimate interest to provide work-finding services.
St David Recruitment Services will only share personal data with clients who have authorised us to source prospective candidates for permanent or temporary employment. Specific company names will be disclosed in advance of any data being shared.
As a business, we will retain personal data only for as long as is necessary, on a secure CRM system. The Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from the date of their creation or after the date on which we last provide work-finding services. Where applicable, we must also keep payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.
As an individual, you have several rights in respect to the processing of your personal data, all of which can be reviewed on our website. This includes the right to withdraw consent at any time by contacting the Recruitment Consultant with whom you initiated contact, or any other employee at St David Recruitment Services.
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